-------- BARCAMP BANGKOK 4 - FIRST ORGANIZER'S MEETING, WEDNESDAY, AUGUST
11TH, 7PM. KEY ORGANIZER'S WANTED!
----------------------------------
*Date and Place:*
We will have the first organizer's meeting for Barcamp Bangkok 4 on
Wednesday, August 11th, 19:00 (7pm) at True Coffee, 2nd floor, at the corner
of Siam Square Soi 2 and Rama I roads, just across the street from Siam
Center, right by the Siam BTS Station.
Click for Map.
http://maps.google.com/maps/ms?ie=UTF8&hl=en&msa=0&msid=101577517775378771928.00048d241726e442d6bf0&ll=13.745805,100.532069&spn=0.008045,0.010943&z=17
Barcamp Bangkok 4 is confirmed for Sat/Sun October 23-24. We have 10 weeks to
organize it--which is plenty of time if people are organized and efficient.
We have a great reputation, a n awesome venue, we should have a many sponsors
and a decent budget, the only thing that can make Barcamp fail is if we, the
organizers fail to get things done.
Please forward this email to anybody that you think would be interested in
helping organize Barcamp and encourage them to sign up for the google groups
mailing list http://groups.google.com/group/barcamp-thailand/ and join the
conversation in IRC chatroom #barcamp-thailand on Freenode.net.
*Objectives for Meeting:*
1) Find people to manage key aspects of Barcamp Bangkok 4. We need
self-starters who are willing to commit to delivering results. I would like
to see more Thai people involved in organizing Barcamp, so let's actively
recruit people!
*Key organizers:*
* *CFO (Chief Food Officer):* Organize catering for all meals, snacks and
water for the barcamp.
* *CPO (Chief Party Officer):* Organize a party for Saturday night at a cool
venue near Sripatum. We will have a party sponsor. Responsible for finding
a beer sponsor so we can get more beer for our party budget!
* *CRO (Chief Registration Officer):* Organize registration process that
will include distributing name tags / lanyards, wifi logins, T- shirts,
etc. (You will have many volunteers to help on barcamp day.)
* *CVO (Chief Venue Officer):* Be single point-fo contact with Sripatum
staff to handle any requests we have for them. Coordinate with Sripatum
staff to make sure that facilities are set up according to our needs, that
networks, room and projectors are ready, liaison with CFO to plan food
deliveries, etc.
* *CAO (Chief Agenda Officer):* Make sure topic signs are printed and ready,
purchase all supplies for topics agendas, handle all topic voting, agenda
setting, copying of agendas, inputting agendas into website so they can be
accessed via mobile app. (You will have volunteers to help.)
* *CMO (Chief Marketing Officer):* Create a marketing campaign to make
people aware of what Barcamp is and how to participate. Promote Barcamp
through social media and PR. You will probably require an assistance from
several people.
* *CWO (Chief Website Officer):* Handle upgrades to Barcamp website,
including profiles for all registered users, a mobile app so people can
check the day's agenda from laptop and mobile phones, possibly use QR
Codes to allow people to share contact info via QR codes on their barcamp
name badges.
* *CGO (Chief Graphics Officer):* All graphics for website, banners that
people can embed on their website to promote Barcamp, Banners for Barcamp
venue, "This Way" signs, printing of topic sheets and name badges,
lanyards for name badges, T-shirt design, coordinate T-shirt printing,
collect sponsor logos for T-shirts and Banners. You will probably require
an assistant or three.
* *CSO (Chief Sponsorship Officer):* Coordinate with sponsors to make
payments to vendors (caterer, party venue, T-shirt printer, banner
printer, name tag / lanyard provider, etc. We try not to collect money
from sponsors, we prefer they pay our vendors directly so we don't have to
touch much money. We already have many sponsors lined up, I (John Berns)
will work with you to introduce you to our sponsors. You are not required
to find new sponsors--only coordinate payments on time.
* *COO (Chief Overnight Officer):* If we want to have an overnight session
again, we need a person to coordinate all logistics for the overnight
stay, inform people about the overnight option, what to bring, coordinate
with CFO to provide breakfast catering and late- night snacks. Come up
with fun, innovative events to hold such as games, hackathons,
whatever....
* *Master of Ceremonies:* Introduce speakers on the main stage during
registration, explain to people what barcamp is, what to expect, the topic
voting process, interview people about topics they are presenting,
basically get people excited about being there. Must be Thai speaker. You
can have people help you with this task. CTO (Chief Time Officer, AKA
"Time Lord"): Your job will be managing a team of volunteers to provide
in-room assistance for speakers; help them set up laptop to work with
projector, make sure they start on time, give them 5, 2 and 1 minute
warnings that they session timeslot is ending, make sure they end at the
prescribed time so the next speaker can get set up and start on time.
* *Did I miss anything?*
If you are interested in any of the organizer positions above, you can email
me in advance at "john -at- barcampbangkok -dot- org"" and ask more
questions.
All organizers will be given support in their efforts, you will have access
to assistants & volunteers as necessary. We are not working alone, we are a
team!
Once you accept the position, you will be asked to write up a brief action
plan that outlines the tasks you will perform, key delivery dates you intend
to achieve and any budget you will require--just so everybody is clear on
what the expectations of the position are.
2) Discuss how we can increase community involvement and other activities we
can hold in parallel with barcamp to make it more interesting.
Get excited people! I think we can hold the BEST barcamp anyone has ever held
anywhere... let's do it!
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